Boardrooms and Conference Rooms »

Quick Calculations for Setting Up Your Boardroom

To quickly figure out how large of a room you need for a setup, multiply the number of people by the
appropriate square footage per person from the formulas below. To determine if a certain meeting room can
accommodate a desired setup, divide the room’s total square footage by the appropriate square footage per
person from the formulas below.

Theater Style
• 12 square feet per person for groups of less than 60 people
• 11 square feet per person for groups of 60 to 300 people (the most common size breakout session)
• 10 square feet per person for groups of more than 300 people

Classroom Style
• 22 square feet per person for groups of less than 60 people
• 20 square feet per person for groups of 60 to 300 people (the most common size breakout session)
• 17 square feet per person for groups of more than 300 people

Banquet Style
• 13.5 square feet per person
Conference Style or Hollow Square
• 30 square feet per person

U-Shape
• 35 square feet per person
Note: The smaller the room or more square the room is, the greater the square footage needs per person. In a
smaller or square room, there is more wasted space per person in the front, back, and sides of the room.